Group planning headquarters

Welcome to the Road

Flights, stays, fetes, costumes, payments and alertsβ€”all in one place.

Trinidad Carnival 2027

One crew. Three houses. One unforgettable Carnival.

Keep every traveler aligned from airport pickup to costume collection and every fete in between.

Countdown to Carnival Monday
β€”
days remaining
ParticipantsCrew
0
Target: 20 travelers
Upcoming flightsTravel
0
Arrivals and departures
Parties plannedFetes
0
Tickets and attire tracked
Balance duePayments
$0
Across the whole group

Upcoming timeline

The next scheduled group activities

Approaching alerts

2 weeks, 1 week, 3 days and due date

House occupancy

Quick view of the three Carnival homes
Crew roster

Participants

Contact, WhatsApp, house, connected arrival/departure flights, and band assignments.

Group roster

NameContact / WhatsAppHouseArrival FlightDeparture FlightBand
Connected travel tracker

Flights

Each traveler has one record containing both arrival and departure details.

Arrival and departure records

TravelerWhatsAppArrivalDepartureStatus
Accommodation

House Assignments

Manage house rosters, rooms, check-in/check-out, and payment confirmations.

Fete schedule

Parties

Track dates, tickets, attire, performers, costs, and participant sign-ups.

PartyDate & timeVenueAttirePerformersCostParticipants
Mas planning

Bands & Costumes

Record costume choices, colors, transportation, cost, and registration status.

Participant Band Section / Costume Registered? Date Registered
Connected money tracker

Payments

Automatically generated from house assignments, party sign-ups, and band registrations.

House paidHouse
$0
Confirmed house installments
Costume paidCostume
$0
Confirmed band/costume payments
Parties paidParties
$0
Confirmed party payments
Total outstandingBalance
$0
Remaining across all categories

Payment summary by participant

House Payment 1, House Payment 2, Parties, and Band/Costume
ParticipantHouse Payment 1House Payment 2PartiesBand / CostumeTotal PaidTotal Balance

Connected payment ledger

Edit confirmation here or from the source tab.
ParticipantCategoryItemTotal CostPaidBalanceDue / DateConfirmation
Master schedule

Festival Calendar

Scheduler-style view with time blocks and filters for flights, houses, parties, payments, and bands.

Schedule
15-minute events are grouped into hourly rows.